8 Surefire Strategies to Improve Your Accounting Software Selection

Softrak recently released a new whitepaper, written to help businesses find the right accounting solution.

Softrak Whitepaper8 Surefire Strategies to Improve Your Accounting Software Selection

Choosing an accounting software solution can be a daunting task, but it doesn’t have to be. The range of accounting software products available for small and mid-sized businesses has been growing steadily over the years. From small business accounting packages to a more full-service business management programs to cloud applications, there’s a solution for every business.

So how do you decide which solution will work best for you? This whitepaper may help guide you through the questions to focus on when selecting an accounting solution for your business. You can download it from Softrak for free by going to this page on their website.

 

Softrak CEO TV Interview: Is Cloud Computing A Passing Fad?

Adagio Accounting developer Softrak CEO Andrew Bates was recently featured in a TV interview, talking about the future of Cloud Computing and how it relates to accounting software solutions.

Anyone who has seen Andrew speak already knows he is intelligent, insightful and well spoken. In this interview he brings great clarity to current trends in accounting software, and explains in clear and simple terms:

  • why cloud computing is destined to become as commonplace as electricity in homes
  • how paper has become 318,000 times more expensive than disk space
  • how electronic transaction processing has impacted the accounting department.

It’s a short interview, well worth giving a listen. Here’s the link:

 

Optimize Your Productivity With These Essential Windows 10 Shortcuts

Windows 10 is the first major Microsoft operating system to successfully integrate touch, mouse, and traditional keyboard control methods into the one consistent, easy to use interface. Although touching and swiping the screen is the current flavour of the month, there’s no doubt that the keyboard remains an essential peripheral for serious office applications or other complex work. Windows contains many little-known keyboard shortcuts that can be used to streamline your workflow and boost your productivity, and here are ten of the most useful.

Essential Windows 10 ShortcutsTips #1-#2: Cortana

Cortana is the ‘personal assistant’ app which Microsoft first introduced with Windows 8.1 Phone, but which has been positioned as a central feature in Windows 10. Acting as an easy way of accessing facilities from web search to your personal diary, using Cortana can be made even more convenient using these two shortcuts to quickly open the application:
  • Shortcut #1 : Windows + S : Launch Cortana to search the web or your computer, using the keyboard.
  • Shortcut #2 : Windows + Q : As above, but launch Cortana with the speech facility enabled.

Tips #3-#5: Virtual Desktops

Virtual desktops are an extremely useful feature for users who need a lot of applications open at the same time, allowing better organization of windows into multiple desktops rather than a single large ‘stack’ of windows. Although similar facilities have been available for a long time in other operating systems, it was only with Windows 10 that Microsoft systems gained this productivity increase, and learning these shortcuts will help you place it easily into your workflow.
  • Shortcut #3 :  Windows + Ctrl + D : Create a new virtual desktop.
  • Shortcut #4 : Windows + Ctrl + F4 : Close the currently active virtual desktop.
  • Shortcut #5 : Windows + Ctrl + : Cycle backwards or forwards through your desktops.

Tips #6-#8 : Window Positioning

Today’s desktop systems have huge amounts of screen real estate available, either on a single large monitor or across multiple displays. The Windows OS has over the years evolved a sophisticated range of ways of positioning your application windows to make the best use of this display space. Keyboard shortcuts offer a quick and easy way to manipulate these functions, with some of the most convenient being:
  • Shortcut #6 : Windows + [any up, down, left or right cursor sequence] : Snap current window to a new position on the screen, from top left to bottom right depending on the cursor key sequence used.
  • Shortcut #7 : Windows + Shift +:  Move the currently active window to a new desktop when using multiple monitors.
  • Shortcut #8 : Windows + D : An old favourite for when you have too many windows open causing confusion, this combination minimizes them all, clearing the clutter to show the empty desktop.

Tips #9-#10 : Program and File Selection

Streamlined mobile operating systems have shown the way forward when it comes to quickly opening apps, and Windows 10 features a couple of shortcuts which simplify this area in the more complicated multi-device environment, allowing easy access to data files or applications purely through the keyboard.
  • Shortcut #9 : Alt + E : Simple but incredibly useful, this combination opens a Windows Explorer window for easily locating files.
  • Shortcut #10 : Windows + [any single number key] : Pin your most-used applications to your Windows taskbar, and this convenient shortcut lets you open them with a single keypress combination, with your apps numbered 1 to 9 from left to right as they’re lined up on your bar.
Modern, slick multi-touch interfaces certainly have the ‘wow’ factor and are extremely comfortable to use in many situations, but for heavy users of desktop systems, learning some simple keyboard shortcuts like those presented above can lead to a significant increase in speed, efficiency and productivity. 
 
We have many Windows users among our client base, and we felt this would be useful information, especially as more of you make the leap to Windows 10.

Email  douglas@accsyssolutions.com, or call 1.888.534.4344 to get in touch if you have any questions, comments of suggestions.


This is an excerpt from our Technologist Newsletter. You can find more issues of The Technologist here.

Do You Have These Essential Adagio Utilities?

Adagio ToolkitDuring the normal course of business, accounting data can become cluttered, unwieldy, and less user-friendly. Customer and vendor numbers can be accidentally repeated, company consolidations can wreak havoc with a chart of accounts, and inventory item lists can become long, repetitive, and less relevant.
Dakota Software’s Toolkit for Adagio is a collection of utilities essential for Adagio users who wish to maintain their data in an orderly fashion. The Toolkit for Adagio can be used to change any of these data components:

Adagio Ledger

  • Account Code Changer
  • Department Code Changer
  • Open Batch Changer
  • Edit Posted Transactions

Adagio Receivables

  • Customer Number Changer
  • ShipTo Code Changer
  • Re-calculate Customer Statistics
  • Salesperson Changer
  • Territory Changer
  • Edit Customer Transactions

Adagio Payables

  • Vendor Number Changer
  • Re-calculate Vendor Statistics
  • Edit Vendor Transactions

Adagio Invoices

  • Item Code Changer
  • Salesperson Changer

Adagio Inventory

  • Item Code Changer
  • Item Format Changer
  • Category Code Changer
  • Location Code Changer
  • Unit Of Measure Changer
  • Re-calculate Item Sales History
  • Clear Item Quantity & Costs
  • Delete Items
  • Price List Changer

Adagio OrderEntry

  • ShipTo Code Changer
  • Salesperson Changer

Adagio JobCost

  • Job/Phase/Category Code Changer

Purchase Orders For Adagio

  • Sundry Item Changer
  • Document Format Changer
  • Sundry Vendor Changer
  • Ship To/Bill To Changer

All Adagio Modules

  • Home Currency Code Changer

Among the many features of this product are the following worth noting here. The Toolkit performs ‘Change To’, ‘Combine Into’ and ‘Copy To’ functions. When codes are combined, all associated data is also combined, including statistics, posted transactions, outstanding balances, quantity, costs and notes.
Also, to ease transition to your new numbers, you can choose to leave the original code in place (cross-referenced), with the name changed to reflect the new code. Then, after a user-defined number of days, the cross-references can be removed.
Finally, an audit trail records all changes and can be printed in summary or detail.
This is a great product that can save you hours of tedious work and frustration. The Toolkit can be purchased as a complete package that includes all current and future released utilities, or the utilities can be purchased individually.
To see the Dakota Toolkit in action, visit http://www.dakotasoftware.com/media.html and watch the short instructional videos.
Call us today 1.888.534.4344 to discuss how you might put Dakota’s Toolkit to use in your business.


This is an excerpt from our Score Newsletter. Read more here.

 

Book Your Spot At The AOC 2016 Hands On Workshops

aoc-2016Softrak continues to add more details to the agenda for the Client Track of the Adagio Opportunity Conference, coming to Vancouver May 30 – June 1. This year’s conference features more sessions than ever before, including several Hands On Workshops. These Hands On Workshops are included in your conference registration fee, but you must pre-register to reserve your spot!

See the Full Agenda Here

New! Hands On Workshops

Introduction to Adagio Hands on Workshop:  Ledger

Adagio General Ledger is extremely powerful and, in this session, you will learn how to harness the power of this module, from how to manage your year-end process within Adagio Ledger, managing budgets, revenue and expenses, to managing your chart of accounts for assets and liabilities. Learn how to perform account inquiries that allow you to check current account balances and more. Become more familiar with Adagio Ledger’s customizable grid and learn which reports are best suited for your day-to-day needs.

AOC 2016 hands on workshopsIntroduction to Adagio Hands on Workshop: Payables

Are you new to Adagio Payables? We’ll demonstrate Adagio Payables’ batch-oriented system with 6-character record coding schemes. Learn how to view vendors on a single screen for contact, statics, and outstanding transactions and G/L expense account distributions. See how to efficiently operate Payables Checks vs Check Runs, and familiarize yourself with the complete set of reports for file and account management.

Introduction to Adagio Hands on Workshop: Receivables

In this session, you will be exploring the various functions and features of Adagio Receivables in order for you to become proficient in using this module as a management tool to manage your customer accounts. During this hands-on session, you will enter transactions using keyboard short cuts to maximize your productivity, entering customer receipts, and creating various management reports to keep track of the customer transactions.

Introduction to Adagio Hands on Workshop: BankRec

Is reconciling your bank account(s) taking too much time? Here’s the easy way to track your bank account balances in Adagio. You will discover how to use Adagio BankRec to pick up transactions from Adagio Payables and send cash receipts to Adagio Receivables, manage your cash position and find out your current bank balances with a single mouse click. You will also learn Account for NSF checks in a single step. By importing your bank statement and applying various rules, you will be able reconcile all your accounts to your bank statement and Adagio Ledger in minutes—instead of hours.

These sessions require pre-registration as spaces are limited and login credentials are needed to be set up in advance. Please bring your own laptop as it’s not provided at the session.

Click here to go to the AOC website to reserve your seat!

Did You Complete the Adagio Wish List Survey?

survey400wEvery November / December, Softrak sends the Adagio Wish survey to every Adagio site and channel member. They use the results to assist them in setting R&D priorities for the next year. Here are the results from this year’s survey:
2015 Adagio Wish Survey Results
Over 275 responses for the Adagio Wish survey were received–from every country where Adagio is installed. Someone completed the survey on their Mexican vacation, which shows how passionate they are about Adagio. Here are some interesting facts from the survey:
  • 1/3 of our sites work with only a single dataset. Almost ½ manage 2-5 companies. 3 respondents manage more than 50.
  • Under 15% have a single user in Adagio. Over 60% support 2-5 concurrent users. 5 have more than 50 users.
  • Most people prefer to learn about Adagio from the “Show me how…” videos, closely followed by the F1-Help, and their Consultant.
  • The Adagio Consultant is the most valuable resource for almost 1/3 of the survey participants
  • Almost half rate their expertise level as “Master”–proficient in most areas.
  • Over 60% rate their experience with their Consultant as “Very Satisfactory”.
  • 16 respondents had no wish. One had 39 separate wishes–a new record!

If you have Adagio wishes, you can share them with us anytime! In fact, we may already have a way to give you the functionality you seek. Just ask! If we can make your wish come true right away, we will. If not, we will certainly communicate it to Softrak, who we are in contact with on a regular basis. Contact Us and tell us your Adagio Accounting wishes.

Are You Unknowingly Increasing Your Chances of A CRA Audit?

Read The Top 10 Audit Adjustments the CRA Makes

Top Ten CRA audit reasonsEach year, the CRA provides a list of commonly requested adjustments to an employer’s payroll as a result of wages and benefits not being correctly reported by the
employer.

Forewarned is forearmed. Don’t make these mistakes!

Here is the top ten list for the most recent reporting year:

  1. Unreported payments for services to an independent worker (T4A) – Employers are not reporting payments for services to sub-contractors on the prescribed T4A form.
  2. Automobile standby and operating expenses – Employees are not maintaining proper logbooks to separate personal and business driving so employers are not calculating the benefit correctly. Incorrect perception that if a vehicle doesn’t meet the definition of an “automobile” there is no benefit to be reported.
  3. Salary expenses – Includes unreported salary and wages such as bonuses, commissions, cash payments, etc.
  4. Shareholder benefits not reported – Interest on shareholder loans and other benefits is being calculated incorrectly or not being reported.
  5. Security/Stock options – Security/Stock options have become a common method of compensating officers and employees in a way that minimizes the tax consequences to the officer or employee. Taxable benefits are not being reported when stocks options are exercised.
  6. Reclassification of employment status – Individuals operating as self-employed contractors when they should be treated as employees or vice versa.
  7. Vehicle allowances – Employers are giving flat-rate vehicle allowances to their employees and not reporting the benefits as income.
  8. Parking – Employers are not reporting the value of this benefit and when they do, they report a minimum amount and not the true fair market value (FMV).
  9. Personal and living expenses (employees or share­ holders) – Many corporate owners look at this type of expense as personal drawings and are therefore not reporting it as taxable income. These include appropriations of corporate assets for personal use. Some employees, as part of their compensation agreement, may have personal living expenses paid for by the employer. Unless these fall under a specific exemption, this would be considered taxable income.
  10. Director fees – Fees paid to corporate directors are not correctly treated as employment income subject to CPP and income tax and reported on a T4 slip. This applies to both resident and non-resident directors for services rendered within Canada.

This list can also be found in Dialogue magazine, a publication for members of the Canadian Payroll Association. Find out more about membership at their website, www.payroll.ca.


 

This article is from our Payroll Quarterly newsletter. You can view back issues and subscribe online here.

 

5 Smartphone Business Apps to Increase Any Accountant’s Productivity

The smartphone is a powerful device and is an important tool for any accountant. Here are 5 essential smartphone business apps to help increase your productivity and your bottom line, all of which are either free or offer free trials.

1. OneDrive

Microsoft’s OneDrive is an online storage tool that will allow you to save and backup files in the cloud. It makes it easy to work with your files anywhere you are, with an intuitive and user-friendly interface. Photos and images can be backed up directly from the camera, and documents can be moved between devices with ease. Set automatic file uploading to cloud storage for security purposes. If your office uses Sharepoint, this tool will integrate with it. OneDrive is a vital tool for any businessperson on the go.

2. GoToMeetinggotomeeting-app

This app integrates flawlessly with Citrix’s GoToMeeting teleconferencing service, so you can attend virtual meetings while away from your computer. Share screens with meeting attendees and use your camera to provide your own visuals. The app allows you to begin a meeting on your phone and then hand it off to your computer and vice-versa, perfect for when you are moving around. Access your cloud storage for documents to present. The app is free to use to attend meetings, however, a GoToMeeting subscription is required to host.

At AccSys, we use Citrix’s GoToAssist to manage our online support, and we love it.

3. Microsoft Remote Desktop

If you use a PC and need access to your computer from your smartphone, this app is the answer. The simple interface harnesses Microsoft’s RemoteFX to easily connect to your computer. Read, modify or move documents and files, run programs and download or stream music and video, all in a secure environment. The app also makes it possible to connect to external monitors to conduct visual presentations directly from your phone.

4. Phone.com Mobile

Phone.com Mobile is a powerful communications tool that lets you seamlessly field phone calls and SMS messages with the same phone number. Your office phone will always be with you, allowing you to conduct business from your business phone number while not having to give out your personal number to contacts. You can also send and receive faxes from your smartphone, and block telemarketing or unwanted phone calls. The app provides separate voicemail inboxes, so business messages will never be mixed with personal ones.

5. Evernoteevernote

Evernote is a popular tool for recording and syncing information across multiple devices. Stay organized, discuss, and collaborate with others with an intuitive and simplified interface. Business cards can be scanned and immediately added to contacts. Track expenses and organize notes while seamlessly sharing the information with others. As well, notes can be dictated or input manually, and all can be organized into tasks and categories. Evernote is an incredibly powerful productivity tool that will make you wonder how you lived without it.

Managing a business is a time-consuming affair, and these apps are essential productivity tools. All are available for download free from the iTunes store and will help push your productivity to the next level.

We are here to help you improve your business operations in any way we can. If we can be of service, email douglas@accsyssolutions.com, or call 1.888.534.4344 to get in touch.


 

 

This is an excerpt from our Technologist Newsletter. You can find more issues of The Technologist here.

Do You Watch “Adagio TV?”

Softrak Youtube channelDid you know that the developers of Adagio Accounting have a YouTube Channel dedicated to helping Adagio users make better use of their product? They have some great “How To Videos”, including Adagio Ledger Batch Entry, Batch Posting, Account Reconciliation, Budgeting, Year End procedures and much more. These videos are all under 5 minutes in length, easy to follow, and are sure to show you some feature you didn’t know Adagio had.

These are the Top Three most downloaded Adagio How To Videos:

1. Adagio Ledger — Close Fiscal Year

2. Adagio Ledger — Batch Entry Options

3. Adagio Ledger — Opening Next Fiscal Year


Find more like these at Softrak’s YouTube Channel!

AOC 2016 Comes To Vancouver May 30th to June 1st, 2016

aoc-2016Join us at the 2016 Adagio Opportunity Conference in Vancouver, BC from May 30th to June 1st, 2016. The AOC is a must attend event for AccSys clients who are serious about Adagio Accounting. Every position in the Accounting Department will benefit: CFO, controller, manager, supervisor, or data entry.

The three day Adagio Opportunity Conference includes access to all the scheduled sessions from May 30th to June 1st, a special evening event, breakfasts, lunches, and a complimentary tablet that included all of your conference materials.

Why Attend the AOC?

As a client of AccSys Solutions, you already understand the value of your accounting system and how training helps you get the most value from it. Do you also know how networking can help you get even more value? There will be ample opportunity to network with other Adagio clients, consultants, dealers, developers, and AccSys and Softrak personnel.

The AOC also provides product training, so you can expand your knowledge of Adagio’s features and capabilities. You will also learn best practices that will help increase your proficiency and productivity. This year’s AOC features new hands-on training, as well!

AOC 2016 Registration

The early bird deadline is April 15, 2016. The early bird registration fee is only $1,495. Second and subsequent registrations from the same company receive a $200 discount.
Click here to register today!

Please note that hotel accommodation is not included in the registration fee.

New for AOC 2016

Many new educational sessions and speakers have been planned for the AOC this year, including:

  • Terry Goodtrack – Chief Executive Officer of AFOA Canada
  • Ward Blatch – K2 Enterprise, Technology Guru
  • Adagio Cloud Hands-On Training Workshops
  • Forms Distribution Using PrintBoss
  • Special Evening Event – Adagio Dinner Theatre and Show Lounge

For more information, visit the 2016 AOC website here.