Do You Have These Essential Adagio Utilities?

Adagio ToolkitDuring the normal course of business, accounting data can become cluttered, unwieldy, and less user-friendly. Customer and vendor numbers can be accidentally repeated, company consolidations can wreak havoc with a chart of accounts, and inventory item lists can become long, repetitive, and less relevant.
Dakota Software’s Toolkit for Adagio is a collection of utilities essential for Adagio users who wish to maintain their data in an orderly fashion. The Toolkit for Adagio can be used to change any of these data components:

Adagio Ledger

  • Account Code Changer
  • Department Code Changer
  • Open Batch Changer
  • Edit Posted Transactions

Adagio Receivables

  • Customer Number Changer
  • ShipTo Code Changer
  • Re-calculate Customer Statistics
  • Salesperson Changer
  • Territory Changer
  • Edit Customer Transactions

Adagio Payables

  • Vendor Number Changer
  • Re-calculate Vendor Statistics
  • Edit Vendor Transactions

Adagio Invoices

  • Item Code Changer
  • Salesperson Changer

Adagio Inventory

  • Item Code Changer
  • Item Format Changer
  • Category Code Changer
  • Location Code Changer
  • Unit Of Measure Changer
  • Re-calculate Item Sales History
  • Clear Item Quantity & Costs
  • Delete Items
  • Price List Changer

Adagio OrderEntry

  • ShipTo Code Changer
  • Salesperson Changer

Adagio JobCost

  • Job/Phase/Category Code Changer

Purchase Orders For Adagio

  • Sundry Item Changer
  • Document Format Changer
  • Sundry Vendor Changer
  • Ship To/Bill To Changer

All Adagio Modules

  • Home Currency Code Changer

Among the many features of this product are the following worth noting here. The Toolkit performs ‘Change To’, ‘Combine Into’ and ‘Copy To’ functions. When codes are combined, all associated data is also combined, including statistics, posted transactions, outstanding balances, quantity, costs and notes.
Also, to ease transition to your new numbers, you can choose to leave the original code in place (cross-referenced), with the name changed to reflect the new code. Then, after a user-defined number of days, the cross-references can be removed.
Finally, an audit trail records all changes and can be printed in summary or detail.
This is a great product that can save you hours of tedious work and frustration. The Toolkit can be purchased as a complete package that includes all current and future released utilities, or the utilities can be purchased individually.
To see the Dakota Toolkit in action, visit http://www.dakotasoftware.com/media.html and watch the short instructional videos.
Call us today 1.888.534.4344 to discuss how you might put Dakota’s Toolkit to use in your business.


This is an excerpt from our Score Newsletter. Read more here.

 

Book Your Spot At The AOC 2016 Hands On Workshops

aoc-2016Softrak continues to add more details to the agenda for the Client Track of the Adagio Opportunity Conference, coming to Vancouver May 30 – June 1. This year’s conference features more sessions than ever before, including several Hands On Workshops. These Hands On Workshops are included in your conference registration fee, but you must pre-register to reserve your spot!

See the Full Agenda Here

New! Hands On Workshops

Introduction to Adagio Hands on Workshop:  Ledger

Adagio General Ledger is extremely powerful and, in this session, you will learn how to harness the power of this module, from how to manage your year-end process within Adagio Ledger, managing budgets, revenue and expenses, to managing your chart of accounts for assets and liabilities. Learn how to perform account inquiries that allow you to check current account balances and more. Become more familiar with Adagio Ledger’s customizable grid and learn which reports are best suited for your day-to-day needs.

AOC 2016 hands on workshopsIntroduction to Adagio Hands on Workshop: Payables

Are you new to Adagio Payables? We’ll demonstrate Adagio Payables’ batch-oriented system with 6-character record coding schemes. Learn how to view vendors on a single screen for contact, statics, and outstanding transactions and G/L expense account distributions. See how to efficiently operate Payables Checks vs Check Runs, and familiarize yourself with the complete set of reports for file and account management.

Introduction to Adagio Hands on Workshop: Receivables

In this session, you will be exploring the various functions and features of Adagio Receivables in order for you to become proficient in using this module as a management tool to manage your customer accounts. During this hands-on session, you will enter transactions using keyboard short cuts to maximize your productivity, entering customer receipts, and creating various management reports to keep track of the customer transactions.

Introduction to Adagio Hands on Workshop: BankRec

Is reconciling your bank account(s) taking too much time? Here’s the easy way to track your bank account balances in Adagio. You will discover how to use Adagio BankRec to pick up transactions from Adagio Payables and send cash receipts to Adagio Receivables, manage your cash position and find out your current bank balances with a single mouse click. You will also learn Account for NSF checks in a single step. By importing your bank statement and applying various rules, you will be able reconcile all your accounts to your bank statement and Adagio Ledger in minutes—instead of hours.

These sessions require pre-registration as spaces are limited and login credentials are needed to be set up in advance. Please bring your own laptop as it’s not provided at the session.

Click here to go to the AOC website to reserve your seat!

Did You Complete the Adagio Wish List Survey?

survey400wEvery November / December, Softrak sends the Adagio Wish survey to every Adagio site and channel member. They use the results to assist them in setting R&D priorities for the next year. Here are the results from this year’s survey:
2015 Adagio Wish Survey Results
Over 275 responses for the Adagio Wish survey were received–from every country where Adagio is installed. Someone completed the survey on their Mexican vacation, which shows how passionate they are about Adagio. Here are some interesting facts from the survey:
  • 1/3 of our sites work with only a single dataset. Almost ½ manage 2-5 companies. 3 respondents manage more than 50.
  • Under 15% have a single user in Adagio. Over 60% support 2-5 concurrent users. 5 have more than 50 users.
  • Most people prefer to learn about Adagio from the “Show me how…” videos, closely followed by the F1-Help, and their Consultant.
  • The Adagio Consultant is the most valuable resource for almost 1/3 of the survey participants
  • Almost half rate their expertise level as “Master”–proficient in most areas.
  • Over 60% rate their experience with their Consultant as “Very Satisfactory”.
  • 16 respondents had no wish. One had 39 separate wishes–a new record!

If you have Adagio wishes, you can share them with us anytime! In fact, we may already have a way to give you the functionality you seek. Just ask! If we can make your wish come true right away, we will. If not, we will certainly communicate it to Softrak, who we are in contact with on a regular basis. Contact Us and tell us your Adagio Accounting wishes.

Are You Unknowingly Increasing Your Chances of A CRA Audit?

Read The Top 10 Audit Adjustments the CRA Makes

Top Ten CRA audit reasonsEach year, the CRA provides a list of commonly requested adjustments to an employer’s payroll as a result of wages and benefits not being correctly reported by the
employer.

Forewarned is forearmed. Don’t make these mistakes!

Here is the top ten list for the most recent reporting year:

  1. Unreported payments for services to an independent worker (T4A) – Employers are not reporting payments for services to sub-contractors on the prescribed T4A form.
  2. Automobile standby and operating expenses – Employees are not maintaining proper logbooks to separate personal and business driving so employers are not calculating the benefit correctly. Incorrect perception that if a vehicle doesn’t meet the definition of an “automobile” there is no benefit to be reported.
  3. Salary expenses – Includes unreported salary and wages such as bonuses, commissions, cash payments, etc.
  4. Shareholder benefits not reported – Interest on shareholder loans and other benefits is being calculated incorrectly or not being reported.
  5. Security/Stock options – Security/Stock options have become a common method of compensating officers and employees in a way that minimizes the tax consequences to the officer or employee. Taxable benefits are not being reported when stocks options are exercised.
  6. Reclassification of employment status – Individuals operating as self-employed contractors when they should be treated as employees or vice versa.
  7. Vehicle allowances – Employers are giving flat-rate vehicle allowances to their employees and not reporting the benefits as income.
  8. Parking – Employers are not reporting the value of this benefit and when they do, they report a minimum amount and not the true fair market value (FMV).
  9. Personal and living expenses (employees or share­ holders) – Many corporate owners look at this type of expense as personal drawings and are therefore not reporting it as taxable income. These include appropriations of corporate assets for personal use. Some employees, as part of their compensation agreement, may have personal living expenses paid for by the employer. Unless these fall under a specific exemption, this would be considered taxable income.
  10. Director fees – Fees paid to corporate directors are not correctly treated as employment income subject to CPP and income tax and reported on a T4 slip. This applies to both resident and non-resident directors for services rendered within Canada.

This list can also be found in Dialogue magazine, a publication for members of the Canadian Payroll Association. Find out more about membership at their website, www.payroll.ca.


 

This article is from our Payroll Quarterly newsletter. You can view back issues and subscribe online here.

 

5 Smartphone Business Apps to Increase Any Accountant’s Productivity

The smartphone is a powerful device and is an important tool for any accountant. Here are 5 essential smartphone business apps to help increase your productivity and your bottom line, all of which are either free or offer free trials.

1. OneDrive

Microsoft’s OneDrive is an online storage tool that will allow you to save and backup files in the cloud. It makes it easy to work with your files anywhere you are, with an intuitive and user-friendly interface. Photos and images can be backed up directly from the camera, and documents can be moved between devices with ease. Set automatic file uploading to cloud storage for security purposes. If your office uses Sharepoint, this tool will integrate with it. OneDrive is a vital tool for any businessperson on the go.

2. GoToMeetinggotomeeting-app

This app integrates flawlessly with Citrix’s GoToMeeting teleconferencing service, so you can attend virtual meetings while away from your computer. Share screens with meeting attendees and use your camera to provide your own visuals. The app allows you to begin a meeting on your phone and then hand it off to your computer and vice-versa, perfect for when you are moving around. Access your cloud storage for documents to present. The app is free to use to attend meetings, however, a GoToMeeting subscription is required to host.

At AccSys, we use Citrix’s GoToAssist to manage our online support, and we love it.

3. Microsoft Remote Desktop

If you use a PC and need access to your computer from your smartphone, this app is the answer. The simple interface harnesses Microsoft’s RemoteFX to easily connect to your computer. Read, modify or move documents and files, run programs and download or stream music and video, all in a secure environment. The app also makes it possible to connect to external monitors to conduct visual presentations directly from your phone.

4. Phone.com Mobile

Phone.com Mobile is a powerful communications tool that lets you seamlessly field phone calls and SMS messages with the same phone number. Your office phone will always be with you, allowing you to conduct business from your business phone number while not having to give out your personal number to contacts. You can also send and receive faxes from your smartphone, and block telemarketing or unwanted phone calls. The app provides separate voicemail inboxes, so business messages will never be mixed with personal ones.

5. Evernoteevernote

Evernote is a popular tool for recording and syncing information across multiple devices. Stay organized, discuss, and collaborate with others with an intuitive and simplified interface. Business cards can be scanned and immediately added to contacts. Track expenses and organize notes while seamlessly sharing the information with others. As well, notes can be dictated or input manually, and all can be organized into tasks and categories. Evernote is an incredibly powerful productivity tool that will make you wonder how you lived without it.

Managing a business is a time-consuming affair, and these apps are essential productivity tools. All are available for download free from the iTunes store and will help push your productivity to the next level.

We are here to help you improve your business operations in any way we can. If we can be of service, email douglas@accsyssolutions.com, or call 1.888.534.4344 to get in touch.


 

 

This is an excerpt from our Technologist Newsletter. You can find more issues of The Technologist here.

Do You Watch “Adagio TV?”

Softrak Youtube channelDid you know that the developers of Adagio Accounting have a YouTube Channel dedicated to helping Adagio users make better use of their product? They have some great “How To Videos”, including Adagio Ledger Batch Entry, Batch Posting, Account Reconciliation, Budgeting, Year End procedures and much more. These videos are all under 5 minutes in length, easy to follow, and are sure to show you some feature you didn’t know Adagio had.

These are the Top Three most downloaded Adagio How To Videos:

1. Adagio Ledger — Close Fiscal Year

2. Adagio Ledger — Batch Entry Options

3. Adagio Ledger — Opening Next Fiscal Year


Find more like these at Softrak’s YouTube Channel!

AOC 2016 Comes To Vancouver May 30th to June 1st, 2016

aoc-2016Join us at the 2016 Adagio Opportunity Conference in Vancouver, BC from May 30th to June 1st, 2016. The AOC is a must attend event for AccSys clients who are serious about Adagio Accounting. Every position in the Accounting Department will benefit: CFO, controller, manager, supervisor, or data entry.

The three day Adagio Opportunity Conference includes access to all the scheduled sessions from May 30th to June 1st, a special evening event, breakfasts, lunches, and a complimentary tablet that included all of your conference materials.

Why Attend the AOC?

As a client of AccSys Solutions, you already understand the value of your accounting system and how training helps you get the most value from it. Do you also know how networking can help you get even more value? There will be ample opportunity to network with other Adagio clients, consultants, dealers, developers, and AccSys and Softrak personnel.

The AOC also provides product training, so you can expand your knowledge of Adagio’s features and capabilities. You will also learn best practices that will help increase your proficiency and productivity. This year’s AOC features new hands-on training, as well!

AOC 2016 Registration

The early bird deadline is April 15, 2016. The early bird registration fee is only $1,495. Second and subsequent registrations from the same company receive a $200 discount.
Click here to register today!

Please note that hotel accommodation is not included in the registration fee.

New for AOC 2016

Many new educational sessions and speakers have been planned for the AOC this year, including:

  • Terry Goodtrack – Chief Executive Officer of AFOA Canada
  • Ward Blatch – K2 Enterprise, Technology Guru
  • Adagio Cloud Hands-On Training Workshops
  • Forms Distribution Using PrintBoss
  • Special Evening Event – Adagio Dinner Theatre and Show Lounge

For more information, visit the 2016 AOC website here.

Kick Start Your Customer Service With Adagio’s New RMA Module

Hot off of Softrak’s development press, Adagio’s new RMA module prints and tracks Return Merchandise Authorizations for users of Adagio OrderEntry.

Efficient processing of returns is a hallmark of good customer service, and an important aspect of a well-tuned inventory control system. Adagio RMA is a welcome addition to Adagio that will surely enhance many aspects of the business performance of its users.

Adagio RMA lets you create an RMA exactly as you would create an Order. RMA’s can be automatically generated by referencing a previous invoice. Track expected receipt dates. When the goods are returned and inspected, create a credit note to apply to the customer account and automatically apply it to a specific invoice if desired. Quantities on RMA are tracked in Adagio Inventory by location. RMA’s can be analyzed by “Return Code Reason”. Expired RMA’s are automatically removed from pending returns in Adagio Inventory.

You can design your own RMA form for your customer to include with their return, and to assist your receiving department in processing the goods on the receiving dock.Adagio RMA

Here’s a quick recap of the main features:

  • Adagio RMA allows you to enter, print/email and track Return Merchandise Authorizations in Adagio OrderEntry, then create a credit note when returned goods are received.
  • Adds RMA Return Codes to OrderEntry.
  • Adds an RMA Listing report and the Orders/Invoices/Credit Notes report includes an RMA’s option.
  • Quantities on RMA are tracked in Adagio Inventory by Location. The field ‘Qty. on RMA’ has been added to Quantities tab in the item.
  • Adds option in Security Groups to allow creating RMA’s.
  • Adds ‘Default posting to RMA’ option to the Company Profile. Controls whether posting an RMA defaults to posting as an RMA or a credit note.
  • Adds ‘RMA Expires after n days’ option to the Company Profile. Provides a default for RMA creation. When the number of days has been exceeded and the goods have not been returned, the RMA will be flagged as expired and the ‘Qty. on RMA’ decremented in the item.
  • Adds ‘RMA Location defaults’ option to the Company Profile. Specifies the default Location for returned goods.

Note: Adagio RMA is an Add-on product for Adagio OrderEntry. Adagio RMA requires OrderEntry 9.2A (2016.01.11) or higher. If you have OE 9.2 (2015.07.29) you must install the OE Service Pack 9.2A (2016.01.11). Adagio RMA is compatible with Adagio Inventory 8.1A and higher. However, Adagio Inventory 9.2A is recommended.


This is an excerpt from our Score Newsletter. Read more here.

6 Proactive Payroll Practices You Need To Implement in 2016

2016 payroll planningPayroll professionals are continuously looking for ways to be more efficient, effective and compliant. By looking for opportunities to increase your compliance expertise, develop process improvements, and deliver better service within your company, you can personally contribute significant value to your organization’s goals, while helping them their manage business risk.

While you have likely just begun the activities for 2015 year-end, now is the right time to think about how to improve your year-end practices for 2016 and beyond. Have you thought about how you could manage year-end differently to increase accuracy and reduce the stress of processing both payrolls and year-end tax forms at the same time? Here are a few proactive practices to consider implementing in 2016 (or even now).

1. Access and communicate the impact of legislative changes

Ensure that you read the latest federal and provincial legislative and regulatory updates. Consider attending the Canadian Payroll Association’s Professional Development Seminars to stay current on upcoming legislative and administrative changes. Then, take it a step further by preparing a short internal document outlining how these changes might impact your employer specifically. Meet with management or the business owner to discuss these changes, to create more awareness of potential compliance issues.

2. Identify and maximize government programs

Be proactive and show your employer how certain government programs can reduce some of their costs. For example, many employers do not know that having extended medical programs can actually reduce EI rates.

3. Conduct year-end balancing and reconciliation quarterly

The most effective year-end best practice is to conduct a tax form balancing and reconciliation exercise on a quarterly basis, using the CPA’s 2015 Year-End/New Year Checklist (available to its members in the November 2015 issue of Dialogue Magazine). Establishing the discipline of a quarterly review of year-end will uncover errors and issues earlier, and eliminate the stress of last minute changes and adjustments during the peak year-end processing period. It has been our experience that practitioners who embrace quarterly year-end balancing as a best practice have the most error free year-end results.

4. Improve your taxable benefit administration

Do you wait until the end of the year to handle most taxable benefits? Make this review part of your quarterly analysis, and there will be less backlog at year end.

5. Deliver more self-service options to employees

Do you distribute electronic tax forms to employees? This practice can reduce your workload and provide more timely, convenient and secure services. Electronic tax forms are far more secure than paper tax forms that may go missing in the mail, and can provide time and cost savings for you and your organization.

6. Consider electronic provincial filing

Let’s not forget that Canadian year-end may also require filing with a number of provincial government agencies, such as for Worker’s Compensation or Employer Health Tax. Consider investigating electronic filing options with them to reduce your workload next year-end.

You have already invested in payroll technology. Now is the time to optimize this technology to proactively conduct many of your year-end activities on a quarterly basis as a best practice.

Information in this article has been excerpted from the Canadian Payroll Association Dialogue Magazine, which is one of the many benefits of CPA Membership. Consider joining the CPA today!


This article is from our Payroll Quarterly newsletter. You can view back issues and subscribe online here.

 

Do You Know How Adagio BankRec Can Save You Money?

Savvy business owners know that time is money, and that time saved is like money earned.

Smart companies look for ways to leverage technology to free them from time-consuming duties that can easily be automated. That’s why we encourage all our customers to add Adagio BankRec to their accounting system.

One customer that took our advice reports that Adagio BankRec reduced a three-day job for one user to just 20 minutes a month!

canadian-moneyThe greatest time-saver is automatic matching from the electronic list of what the bank has cleared with outstanding items in Adagio. You can also set up BankRec to evaluate the description of unmatched items (such as interest charges) and make a batch of transactions to be posted.

Sometimes the bank has broken down one outstanding item into several items in the electronic bank file. You can match one entry to many, many entries to one, and many entries to many. You can even “clear with error” if the difference is not material.

Here are other major features of Adagio BankRec:

  • A Cash Flow report – which brings in data from AR and AP
  • Print receipts for payments on account or donations
  • Set up credit card accounts as if they were bank accounts and make ‘statement rules’ to evaluate descriptions to create transaction batches

If you’re not using Adagio BankRec and would like to learn more about it, please contact me at douglas@accsyssolutions.com or call us at 1-888-534-4344.