Payroll and HR Departments know that forms, documents and paper stacks are a fact of life. Here are just a few examples of the documents that contribute to the paper chase most HR professional deal with on a regular basis:
- Offer letters
- Acceptance letters
- Employment contracts
- Employee photos
- Performance reviews
- Tax forms
- Policy acknowledgement
- Emergency contacts
- Health and safety acknowledgements
And the items above are just the tip of the iceberg. How many documents are required for you organization? Then multiple the number of documents by the number of employees and suddenly we can all appreciate the mountain of paperwork HR must manage on a daily basis.
We see this regularly in our work with small to mid-sized businesses. You need to ensure consistency and compliance, and tracking paper isn’t the most efficient way to do so.
We recommend SmartRecords HR for PayDirt Payroll to help you maintain order and control of your employee information. It will store, track, and retrieve any document, data file, report, listing, specification file, or record within your employee’s data.
It’s easy to learn. You don’t have to be a expert programmer. User can easily set up new data fields and document types as needed. SmartRecords can be tailored to meet your particular needs.
If you are an Adagio user, then Adagio ePrint can also cut down significantly on the paper your office produces and stores. Adagio ePrint enables printout management and filing within all Adagio modules. When Adagio ePrint is installed, all reports and forms in Adagio can be automatically “printed” to PDF and saved with unique, meaningful, auto-generated names in a filing system of your choosing. It not only saves you paper, but it makes has great search functions, which can eliminate hours of time wasted hunting down documents. Check out our latest blog post about Adagio ePrint here.